To apply for a job or internship opportunity at The Fabric Workshop and Museum (FWM), please follow the instructions for your desired open position listed below. For all general inquiries, email [email protected].
The Fabric Workshop and Museum (FWM)—an internationally acclaimed contemporary art museum devoted both to the creation and presentation of innovative works of art in Philadelphia—seeks a full-time Controller. This position will prepare FWM’s monthly financial reporting package, and provide financial statement analysis, budget, and audit support. The Controller reports directly to the Associate Director for Administration and works closely with the Executive Director.
- Manages all accounting functions, including but not limited to accounts receivable, accounts payable, payroll, and purchasing.
- Reviews, evaluates, and implements organizational and accounting systems, policies, and procedures.
- Performs the month-end close process, including reconciliations and account reviews (banks, petty cash) to ensure timely and accurate financial statement reporting.
- Prepares monthly financial statements and related reports, including but not limited to balance sheets, income statements, cash-flow reports, budgets, and variance analysis.
- Submits reports to and reviews with senior management.
- Working closely with the Associate Director for Administration and Executive Director, develops annual budget.
- Reviews budget proposals from department heads and prepares necessary supporting documentation and justification for proposed budgets.
- Provides senior management and FWM Board with timely reviews of the organization’s financial status, forecasts, and pro-formas.
- Works closely with Development to: enter donations and foundation awards; maintain copies of all grants and receivables; prepare specialized grant reports; and ensure that financial reporting requirements of funders are being met.
- Ensures compliance with statutory payroll and property tax reporting.
- Monitors receivables to ensure credit risk is mitigated.
- Oversees accounts payable function, including but not limited to compliance with expense reporting, capitalization policy, and purchase order procedures.
- Updates the Net Asset Roll forward quarterly.
- Oversees and manages the preparation of the annual independent audit (including fieldwork and post-fieldwork) and annual federal and state tax documents.
- Completes light human resource duties related to enrollment of employer sponsored health insurance plan and execution of retirement savings plan.
- Monitors, responds to, and distributes incoming and outgoing communications to the Finance Office.
- Participates in FWM board and finance committee meetings to assist senior management in the presentation of monthly financial statement reports
- Performs other related duties as assigned by management.
- Bachelor’s degree (B.A.) in accounting.
- Four to six years professional experience required in controllership, bookkeeping, and/or accounting.
- Demonstrated proficiency in non-profit accounting management at one or two institutions.
- Working knowledge of QuickBooks and Office 365 (particularly Excel).
- Experience learning new computer/technical skills as well as changing software platforms a plus.
- Demonstrated knowledge of financial reporting, forecasting, and audit support.
- Superior attention to detail, with excellent analytical and problem-solving skills; ability to manage priorities and workflow.
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
- Ability to collaborate and communicate effectively with co-workers and all levels of management.
- Handles highly sensitive and confidential matters and information with utmost discretion.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
- Occasionally required to stand
- Continually required to sit
- Frequently required to utilize hand and finger dexterity
- Frequently required to talk or hear
- Frequently utilize visual acuity to operate office equipment, read technical information, and/or use a keyboard
- Occasionally required to lift/carry items up to 25 pounds
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
Interested candidates should send a letter of interest, resume, and 3 references to [email protected]. Include “Controller” in the subject line of email. No phone calls please.
The Fabric Workshop and Museum is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
The Fabric Workshop and Museum (FWM) seeks students with an interest in Philadelphia’s arts and cultural community. Our interns are college sophomores, juniors, seniors, and graduate/post-graduate students who volunteer their time to gain first-hand experience in the programming and administration of a contemporary art museum and collaborative workshop.
Under the supervision of a staff member, interns assist with regular departmental activities and specific programmatic activities as assigned. Internships typically commence with the start of each semester and run through the end of the semester, however, there is no set deadline for applications. Interns are required to commit 10 hours minimum per week. No stipend is available.
- Collections Intern: The Registrar works directly with art objects and maintains all artworks at the museum. This internship is an excellent opportunity to learn about a central museum management position outside the familiar sphere of art careers. The intern will assist in organizing the museum collection, specifically computer cataloguing and shaping the photo archive. Art history or studio art background is required; basic computer literacy is essential.
- Development Intern: Will work with the Development department, which oversees fundraising initiatives for FWM. The Development Intern will supply administrative support on activities including: grant writing for government, foundation, corporate, and individual sponsorship; cultivating museum membership; and helping to organize and staff events. Excellent writing skills are required. Some art history knowledge, non-profit management, or arts administration background is preferred.
- Education Intern: Will work with the Education department to assist with school group planning for the academic year; tours for adults, school groups, and family workshops; education program evaluation; and developing, assembling, and distributing educational packets.
- Exhibitions Intern: Will work most closely with the Exhibitions Manager, who coordinates and oversees all in-house and traveling exhibitions and other special museum projects. Exhibitions Interns will assist in researching and writing text for artist residencies and upcoming exhibitions, compiling in-depth artist histories and biographies for FWM departments and catalogue publication, and various administrative tasks. Excellent writing and research skills are required; background in art history or demonstrated experience and interest in the field of contemporary art and/or exhibitions is preferred. The position requires the submission of one writing sample (1-2 pages) in addition to FWM’s standard intern application materials.
- Finance Intern: Will work most closely with the Controller and senior administrative staff who are responsible for overseeing such activities as executing accounts payable & payroll; performing reconciliations; preparing grant reports for Development staff; managing the annual audit; and performing cash projections. Finance Intern duties will include processing weekly bills, copying and filing, compiling data into reports in Excel or Word, and other duties as assigned. Excellent organizational skills are required. An interest in accounting, business, and nonprofit management a plus.
- Museum Store Intern: The Museum Store Manager markets a wide selection of unique, artist-designed, functional objects created on-site at the Museum. This internship is an excellent opportunity to work in a non-profit arts organization, while simultaneously learning about general sales and marketing skills. The intern will work closely with the Manager, with an emphasis on developing an aggressive marketing plan, increasing annual sales, and establishing inventory control procedures. Marketing knowledge or business management knowledge is preferred; computer literacy is essential.
- Photo/Video Intern: The Photo/Video Coordinators handle all documentation at FWM, including on-site video and photo documentation of artists’ projects and activities at the Museum. The Coordinators also create and organize a photo and slide archives of projects and handle multi-media equipment for events, lectures, and exhibitions. The Intern will assist with video/photo shoots of artists’ projects in process and finished artworks, organization of photo/slide archives, and also help set up multi-media equipment. Practical knowledge of photography, videography, and computer skills–including Photoshop, Illustrator, and some database programs–is required.
- Studio Intern: The FWM Studio staff works with artists-in-residence on research, planning, and execution of artist projects. The Studio intern will have an opportunity to work in a creative and unique environment with experienced art professionals. Candidates should have a strong interest in art, be detail-oriented, work well with their hands, and be self-motivated. Studio internships are offered on an as needed basis.
Internship applicants must submit:
- Cover letter stating the reason for applying and what the applicant hopes to gain from the internship experience
- List of relevant coursework
After applications are reviewed, selected applicants will be contacted for interviews. Only candidates chosen for an interview will be contacted. EOE. No phone calls, please.