About

Employment & Internships 

Photo credit: Carlos Avendaño, 2018.

To apply for a job or internship opportunity at The Fabric Workshop and Museum (FWM), please follow the instructions for your desired open position listed below. For all general inquiries, email [email protected].

For information regarding applying for an apprenticeship, please visit the pages for High School Apprentice Training and College and Postgraduate Apprentice Training.


Employment

Development Manager

Salary range: $50,000-$55,000

The Development Manager is a fundraising professional with at least five years’ broad-based development experience, preferably in an arts/culture setting. The ideal candidate possesses exceptional key fundraising skills. The Development Manager possesses a track record of managing membership and/or annual fund programs with a demonstrated record of meeting financial goals and effectively managing timelines. Grant writing experience is a plus. This position also requires a broad spectrum of development experience, including database management, event coordination, and familiarity with best practices in the field.

This position reports to the Director of Development, but also works closely with the Executive Director, as well as the Development Committee of the Board of Directors. The Development Manager will also work collaboratively with all members of FWM’s staff as needed to accomplish goals.

RESPONSIBILITIES

Membership and Annual Fund
Working closely with Director of Development, oversee FWM’s relaunched Membership Program including:
– Conducting an annual membership campaign
– Preparing renewals, reminders, acknowledgements and fulfillment
– Building a calendar of regular communication and drafting messages for members (mail/online/on-site/web-based and social media)
– Assisting in conceiving and implementing cultivation activities and events

Manage FWM’s Annual Appeal campaign including:
– Drafting solicitation and acknowledgement letters in coordination with the Director of Development
– Implementing all administration of Appeal including compiling mailing lists and coordinating the design, printing and mailing of the piece, as well as reporting and analysis

Gift Administration
– Manage all stages of gift processing, including data entry, records maintenance, and acknowledgements
– Coordinate with Finance Office on gift administration policies and regular reporting and analysis
– Administer CRM to track donors and generate reports and mailing lists

Institutional Giving and Grants
Working closely with the Director of Development, manage FWM’s foundation and government relations efforts including:
– Maintaining and updating a calendar of grant proposals and reports
– Tracking grants in progress and managing the fulfillment of requirements such as recognition, reporting and financial compliance
– Researching and identifying foundation and government prospects for targeted support of FWM’s programs and exhibitions; maintaining an active pipeline of prospects
– Contributing to grant writing and reporting, including gathering data, preparing financial reports, and sharing responsibility for drafting proposals and reports
– Draft in-kind and corporate solicitation materials for project and exhibition support
– With Communications Manager, coordinate benefits delivery for creative partnerships and auction donations on behalf of FWM

Additional Responsibilities
– Participate in special event, fundraiser, and opening reception planning and implementation
– Expected to work occasional evenings and weekends to support FWM events
– Conduct hiring, training, and evaluation of Development interns
– Provide support for major gifts and corporate programs including conducting prospect research to identify funding opportunities and potential donors and drafting solicitation materials
– Prepare Board Development reports
– Take minutes and support Development Committee meetings
– As an integral member of the Development team, assist Director of Development as requested

EXPERIENCE

– 3-5 years in fundraising (preferably for a museum)
– History of oversight of annual appeal and membership program
– Expertise in database management
– Bachelor’s Degree required
– Strong communications skills required
– Familiarity with development best practices
– Familiarity with contemporary art and art community preferred
– Familiarity with Philadelphia philanthropic landscape preferred

TO APPLY

To apply for this position, send a cover letter and resume to Lily Williams, Director of Development at [email protected]


Controller

The Fabric Workshop and Museum (FWM)—an internationally acclaimed contemporary art museum devoted both to the creation and presentation of innovative works of art in Philadelphia—seeks a full-time Controller. This position will prepare FWM’s monthly financial reporting package, and provide financial statement analysis, budget, and audit support. The Controller reports directly to the Associate Director for Administration and works closely with the Executive Director.

RESPONSIBILITIES

  • Manages all accounting functions, including but not limited to accounts receivable, accounts payable, payroll, and purchasing.
  • Reviews, evaluates, and implements organizational and accounting systems, policies, and procedures.
  • Performs the month-end close process, including reconciliations and account reviews (banks, petty cash) to ensure timely and accurate financial statement reporting.
  • Prepares monthly financial statements and related reports, including but not limited to balance sheets, income statements, cash-flow reports, budgets, and variance analysis.
  • Submits reports to and reviews with senior management.
  • Working closely with the Associate Director for Administration and Executive Director, develops annual budget.
  • Reviews budget proposals from department heads and prepares necessary supporting documentation and justification for proposed budgets.
  • Provides senior management and FWM Board with timely reviews of the organization’s financial status, forecasts, and pro-formas.
  • Works closely with Development to: enter donations and foundation awards; maintain copies of all grants and receivables; prepare specialized grant reports; and ensure that financial reporting requirements of funders are being met.
  • Ensures compliance with statutory payroll and property tax reporting.
  • Monitors receivables to ensure credit risk is mitigated.
  • Oversees accounts payable function, including but not limited to compliance with expense reporting, capitalization policy, and purchase order procedures.
  • Updates the Net Asset Roll forward quarterly.
  • Oversees and manages the preparation of the annual independent audit (including fieldwork and post-fieldwork) and annual federal and state tax documents.
  • Completes light human resource duties related to enrollment of employer sponsored health insurance plan and execution of retirement savings plan.
  • Monitors, responds to, and distributes incoming and outgoing communications to the Finance Office.
  • Participates in FWM board and finance committee meetings to assist senior management in the presentation of monthly financial statement reports
  • Performs other related duties as assigned by management.

QUALIFICATIONS

  • Bachelor’s degree (B.A.) in accounting.
  • Four to six years professional experience required in controllership, bookkeeping, and/or accounting.
  • Demonstrated proficiency in non-profit accounting management at one or two institutions.
  • Working knowledge of QuickBooks and Office 365 (particularly Excel).
  • Experience learning new computer/technical skills as well as changing software platforms a plus.
  • Demonstrated knowledge of financial reporting, forecasting, and audit support.
  • Superior attention to detail, with excellent analytical and problem-solving skills; ability to manage priorities and workflow.
  • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
  • Ability to collaborate and communicate effectively with co-workers and all levels of management.
  • Handles highly sensitive and confidential matters and information with utmost discretion.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

  • Occasionally required to stand
  • Continually required to sit
  • Frequently required to utilize hand and finger dexterity
  • Frequently required to talk or hear
  • Frequently utilize visual acuity to operate office equipment, read technical information, and/or use a keyboard
  • Occasionally required to lift/carry items up to 25 pounds

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

TO APPLY

Interested candidates should send a letter of interest, resume, salary requirements, and 3 references to [email protected]. Include “Controller” in the subject line of email. No phone calls please.

The Fabric Workshop and Museum is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.


Internships

The Fabric Workshop and Museum (FWM) seeks students with an interest in Philadelphia’s arts and cultural community. Our interns are college sophomores, juniors, seniors, and graduate/post-graduate students who volunteer their time to gain first-hand experience in the programming and administration of a contemporary art museum and collaborative workshop.

Under the supervision of a staff member, interns assist with regular departmental activities and specific programmatic activities as assigned. Internships typically commence with the start of each semester and run through the end of the semester, however, there is no set deadline for applications. Interns are required to commit 10 hours minimum per week. No stipend is available.

  • Collections Intern: The Registrar works directly with art objects and maintains all artworks at the museum. This internship is an excellent opportunity to learn about a central museum management position outside the familiar sphere of art careers. The intern will assist in organizing the museum collection, specifically computer cataloguing and shaping the photo archive. Art history or studio art background is required; basic computer literacy is essential.
  • Development Intern:  Will work with the Development department, which oversees fundraising initiatives for FWM. The Development Intern will supply administrative support on activities including: grant writing for government, foundation, corporate, and individual sponsorship; cultivating museum membership; and helping to organize and staff events. Excellent writing skills are required. Some art history knowledge, non-profit management, or arts administration background is preferred.
  • Education Intern:  Will work with the Education department to assist with school group planning for the academic year; tours for adults, school groups, and family workshops; education program evaluation; and developing, assembling, and distributing educational packets.
  • Exhibitions Intern: Will work most closely with the Exhibitions Manager, who coordinates and oversees all in-house and traveling exhibitions and other special museum projects. Exhibitions Interns will assist in researching and writing text for artist residencies and upcoming exhibitions, compiling in-depth artist histories and biographies for FWM departments and catalogue publication, and various administrative tasks. Excellent writing and research skills are required; background in art history or demonstrated experience and interest in the field of contemporary art and/or exhibitions is preferred. The position requires the submission of one writing sample (1-2 pages) in addition to FWM’s standard intern application materials.
  • Finance Intern: Will work most closely with the Controller and senior administrative staff who are responsible for overseeing such activities as executing accounts payable & payroll; performing reconciliations; preparing grant reports for Development staff; managing the annual audit; and performing cash projections. Finance Intern duties will include processing weekly bills, copying and filing, compiling data into reports in Excel or Word, and other duties as assigned. Excellent organizational skills are required. An interest in accounting, business, and nonprofit management a plus.
  • Museum Store Intern:  The Museum Store Manager markets a wide selection of unique, artist-designed, functional objects created on-site at the Museum. This internship is an excellent opportunity to work in a non-profit arts organization, while simultaneously learning about general sales and marketing skills. The intern will work closely with the Manager, with an emphasis on developing an aggressive marketing plan, increasing annual sales, and establishing inventory control procedures. Marketing knowledge or business management knowledge is preferred; computer literacy is essential.
  • Photo/Video Intern: The Photo/Video Intern will assist with tasks under the responsibility of the AV Department. This includes photo/video documentation of current events at FWM, from artists’ projects, education activities at the Museum, to assisting with set up of multi-media equipment. The intern will also assist with processing, editing, cataloging, and entering meta data of AV files to FWM’s Digital Asset Management system. Practical knowledge of photography, videography, and Adobe software—including Bridge, Photoshop, Lightroom, Premiere, and some database programs—is required.
  • Studio Intern:  The FWM Studio staff works with artists-in-residence on research, planning, and execution of artist projects. The Studio intern will have an opportunity to work in a creative and unique environment with experienced art professionals. Candidates should have a strong interest in art, be detail-oriented, work well with their hands, and be self-motivated. Studio internships are offered on an as needed basis.

Internship applicants must submit:

  • Cover letter stating the reason for applying and what the applicant hopes to gain from the internship experience
  • Resume
  • List of relevant coursework

After applications are reviewed, selected applicants will be contacted for interviews. Only candidates chosen for an interview will be contacted. EOE. No phone calls, please.